Older versions of Office documents will have the old protection… which, as I’ve mentioned above, isn’t great.ĭO NOT FORGET YOUR PASSWORD! As the encryption is tied to the password protection, you NEED the password in order to decrypt the document. Use the current file format! Be sure to save to the current XML file format if saving an Office Document (eg. It’s useful, but does not secure the data in the document. This is to stop people editing the document without entering the password, but does not encrypt it. Use Encryption! Make sure you choose the option to Encrypt the document with the password – Microsoft Office also includes options to ‘protect’ the document with a password. Provided you use a strong password, this is very secure. With the latest version of Office, 128-bit encryption is used.
However, since Office 2007, Microsoft made huge improvements. Older versions of Office password protection (Office ) haven’t got the best reputation and were easy to crack with Google Docs or other easily available tools. There’s no need to pay for Pro Versions of Adobe Acrobat to do this, or use free, unsecure online PDF editing software… who knows where that data ends up! Microsoft Office has built in functionality to encrypt Office documents and PDF files, locking them behind a password. Password protection is useful, particularly if tied with file encryption that renders the file useless unless you have the password – just make it a strong one! but sometimes you want to lock down a specific file so that it’s secure no matter where it’s saved or sent to. There are a number of ways to ‘Share’ documents saved in Office 365 (OneDrive or SharePoint), some more secure than others…. Securing your documents is important, particularly when sharing them externally.
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